COMPANY REGISTRATION AND USAGE AGREEMENT
Effective Date: 05.07.2025
Last Updated: 05.07.2025
1. PARTIES AND DEFINITIONS
This agreement is concluded between Profylee ("Platform") and the legal entity ("Company") that registers on the platform and has representation authority.
1.1 The person approving on behalf of the Company declares that they have the authority to represent and bind the company.
1.2 The Company undertakes to confirm the representative's authority with commercial registry record or signature circular.
2. SUBJECT OF AGREEMENT AND LEGAL BASIS
This agreement is prepared to determine the provisions regarding registration, access, content management, pricing, data protection, and service conditions of the Profylee platform.
2.1 Profylee operates in compliance with Turkey: KVKK, EU & United Kingdom: GDPR, USA: CCPA/CPRA, and Brazil: LGPD regulations.
2.2 The Company is deemed to have accepted all conditions at https://profylee.com/terms and https://profylee.com/privacy during platform registration.
3. SERVICE SCOPE AND PURPOSES
3.1 The Company benefits from the following services:
3.1.1 CV pool and matching algorithms,
3.1.2 Company introduction page, advertising, content, and visibility services,
3.1.3 Wallet with credit-based transaction infrastructure,
3.1.4 Google Meet integration, analytics, and reporting tools,
3.1.5 API services and evaluation widget module.
3.2 Profylee targets 99% annual accessibility. Details are defined in Annex-A.
4. REGISTRATION AND ACCOUNT RESPONSIBILITY
4.1 The Company is responsible for the accuracy of all information and documents provided.
4.2 Using 2FA (two-factor authentication) in user accounts is recommended.
4.3 Access and transaction logs are recorded within the scope of KVKK and GDPR.
5. PRICING AND TERMINATION POLICY
5.1 The platform operates on a credit basis; used credits are non-refundable. 14-day withdrawal right applies for EU companies.
5.2 Invoices are issued in e-Invoice format. "Reverse Charge" applies for the EU.
5.3 Termination request must be notified in writing at least 30 days in advance.
6. CONTENT SHARING AND RESPONSIBILITY
6.1 Profylee is granted global, perpetual, and royalty-free usage rights for all content uploaded by the Company (ads, promotions, comments, etc.).
6.2 Harmful, illegal, deceptive, or unethical content may be immediately removed.
6.3 Content is reviewed within 48 hours after complaint.
6.4 Profylee does not perform preliminary control; action is taken upon notification.
7. DATA SECURITY AND SHARING OBLIGATION
7.1 The Company is the data controller, Profylee is the data processor.
7.2 Personal data of individuals under 16 years of age is not processed.
7.3 In case of data breach, authorities are notified within 72 hours.
7.4 Personal data is only shared with subcontractors listed in Annex-C.
8. SUBCONTRACTORS AND DATA TRANSFER
8.1 AWS (Amazon Web Services) – Cloud hosting, encrypted data.
8.2 Stripe – Payment infrastructure, tokenized transaction data.
8.3 Google Analytics – Behavioral analysis, anonymized data.
8.4 Data Processing Agreement (DPA) has been signed with all subcontractors. SCC and additional security measures are applied.
9. FORCE MAJEURE
Situations such as earthquakes, war, pandemic, cyber attacks suspend obligations.
10. AI USAGE AND TRANSPARENCY
10.1 Profylee's AI algorithms are trained only with anonymized data.
10.2 Users can request manual review of algorithmic results (See Annex-B).
11. POST-TERMINATION DATA DELETION AND PROTECTION
11.1 User data is deleted within 90 days after Company termination notification.
11.2 Billing records are kept for 10 years due to legal obligations.
11.3 All deletion requests can be made at https://profylee.com/privacy/delete-request.
12. DISPUTE RESOLUTION AND JURISDICTION
12.1 Turkish Law applies.
12.2 Istanbul Anatolian Courts and/or ICC Arbitration (Paris) have jurisdiction.
13. UPDATES AND NOTIFICATION
13.1 Profylee reserves the right to update the agreement.
13.2 Changes are notified by email at least 30 days in advance.
14. EFFECTIVENESS
This agreement comes into force as soon as it is approved electronically. The Company declares that it has read, understood, and accepted all additional provisions and policies.
ANNEXES
Annex-A: SLA and Compensation Terms
Annex-B: AI Transparency Statement
Annex-C: Subcontractor List
Annex-D: Termination and Data Deletion Policy
Annex-E: Cookie Policy
Annex-A: SLA and Compensation Terms
A.1 Service Commitment: Profylee aims to guarantee 99% annual accessibility of the platform.
A.2 Planned maintenance is notified at least 48 hours in advance.
A.3 SLA only applies to basic platform services. Third-party services are excluded.
A.4 In case of critical outage (≥2 hours), credit refund or time extension; 10% compensation applies for monthly ≥24 hours total outage.
A.5 Compensation claims must be made within 15 days of the incident.
Annex-B: AI Transparency Statement
B.1 AI technologies are used for CV matching, recommendation system, and optimization.
B.2 Algorithms are trained with anonymized data that has passed ethical audit.
B.3 Protected characteristics (gender, age, race, etc.) are not used in model decisions.
B.4 Every user can request manual review: support@profylee.com
Annex-C: Subcontractor List
C.1 AWS – Cloud service, encrypted user data.
C.2 Google Analytics – Anonymous behavioral data.
C.3 Stripe – Tokenized payment information.
C.4 All contractors comply with GDPR under SCC and DPA.
Annex-D: Termination and Data Deletion Policy
D.1 All profile and transaction data is permanently deleted within 90 days after termination.
D.2 Invoices are kept for 10 years due to legal obligations.
D.3 Users can submit data deletion requests from the privacy panel or at https://profylee.com/privacy/delete-request.
Annex-E: Cookie Policy
E.1 Session cookies (deleted when browser closes), analytics cookies (12 months), advertising cookies (6 months) are used.
E.2 Non-essential cookies are only activated with explicit consent.
E.3 Users can manage cookie preferences from the settings panel.